> ## Documentation Index
> Fetch the complete documentation index at: https://formbricks.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Quota Management

> Control response collection by setting limits on specific segments to ensure balanced and representative survey datasets.

## Overview

Quota Management allows you to set limits on the number of responses collected for specific segments or criteria in your survey. This feature helps ensure you collect a balanced and representative dataset while preventing oversaturation of certain response types.

> [!NOTE]
>
> Quota Management is part of the [Enterprise Edition](https://formbricks.com/docs/self-hosting/advanced/license.md).

Quotas live in the survey editor, on the **Settings** tab:

![The Quotas section of the survey editor settings](https://mintcdn.com/formbricks/4X_K7DGwdLX4n8Ma/images/surveys/general-features/quota-management/quotas.webp?fit=max\&auto=format\&n=4X_K7DGwdLX4n8Ma\&q=85\&s=4141b839b2129ec2cb39ce010ada1adf)

### Key benefits

* **Balanced Data Collection**: Ensure your survey responses are evenly distributed across different segments
* **Cost Control**: Prevent collecting more responses than needed from specific groups
* **Quality Assurance**: Maintain data quality by avoiding homogeneous response patterns
* **Automated Management**: Automatically stop collecting responses when quotas are met

### How Quota Management works

When you set up quotas for your survey, Formbricks automatically tracks responses against your defined limits. Once a quota is reached, the system can:

* Prevent new responses from that segment
* Skip respondents to the end of the survey
* Redirect respondents to a custom end screen

## Setting up Quotas

In the first step, you need to define the criteria for the quota:

**1. Name the quota**

Create a Quota and label it e.g. "Mobile Phone Users in Europe"

**2. Set quota limit**

Set numerical limits for each hidden field value combination e.g. 500

**3. Define inclusion criteria**

Choose a distinct set of answers to survey questions, variable values or hidden fields. Responses who match this set will be included in the quota.

**4. Configure actions**

Choose what happens when this Quota is met (e.g. skip to specific end screen)

## Quota actions

Configure what happens when a quota reaches its limit:

> [tab] Skip to End
>
> Jump respondents directly to the survey completion page

> [tab] Custom Redirect (soon)
>
> Redirect respondents to a custom thank you page or alternative survey

## Counting against Quotas

### 1. Count by Hidden Field value

Determine if a response falls in or out of a Quota based on hidden field values passed through URL parameters:

```
https://your-survey-url.com/s/abc123?product=credit-card&region=europe
```

### 2. Quota by survey responses

Create quotas based on specific answers to survey questions:

> [tab] Single Question Quota
>
> Set quotas for individual answer options:
>
> * Question: "What is your gender?"
> * Quota: 500 responses for "Male", 500 responses for "Female"

> [tab] Multi-Question Quota
>
> Combine multiple question responses:
>
> * Criteria: Age group "25-34" AND Location "Urban"
> * Quota: 200 responses matching both criteria

### 3. Multi-criteria quotas

Create complex quotas using multiple conditions:

```example "Hidden Field + Response Combination" theme={null}
Hidden Field: product = "mobile"
AND
Question Response: satisfaction = "very satisfied"
```

```example "Multiple Response Criteria" theme={null}
Question 1: age_group = "18-25"
AND
Question 2: location = "urban"
AND
Question 3: income = "high"
Quota Limit: 50 responses
```

### Partial vs. complete responses

> [!NOTE]
>
> By default, Quota Management includes partial responses in quota counts. You can change this behavior by configuring the quota to only count complete responses.

This means if a respondent starts but doesn't complete the survey, they may still count toward your quota if they've answered the qualifying questions.

## Quota monitoring

> [card] Live Quota Status
>
> Monitor your quotas in real-time through the dashboard in the survey summary:
>
> * **Current Count**: See how many responses each quota has collected
> * **Progress Bars**: Visual representation of quota completion
> * **Status Indicators**: Active, completed, or paused quota status


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